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University of Wollongong Australia

Copyright: Seek permission to copy

Legal information and requirements for copyright regarding academic research for staff and students.

There may be times when you can’t copy material without the copyright owner's permission. Perhaps you're publishing a book or article where you need to include a copyrighted image, a substantial piece of text, or other content.

Australia has a number of organisations that act on behalf of copyright owners. If your use of third party copyright material falls outside the exceptions and licences described elsewhere in this guide, you can contact the relevant agency to gain permission.

If you're unsure who you should contact or have difficulty receiving a response, contact a librarian or our Copyright Officer.

Before seeking permission

Consider these eight questions before you proceed with requesting permission for copyright:

  1. Who owns the copyright?
  2. How do I intend to use the material (now and in the future)?
  3. Have I allowed enough time to receive a response from the copyright owner?
  4. Is my request reasonable?
  5. Is my request short and simple?
  6. How much am I willing to pay if the copyright owner asks for a licence fee?
  7. Where will I keep a copy of my permission letter or email?
  8. What's my 'Plan B' if my request is denied?

Resources for seeking copyright permission

COPYRIGHT AGENCY (CA)

UOW pays for a licence to copy certain books, articles, essays and artwork. If your use isn't for educational purposes, you'll need to contact CA to organise a separate licence.

SCREENRIGHTS

UOW pays for a licence to copy film, television and radio productions, where they've been broadcast on TV or radio. If your use isn't for educational purposes, you'll need to contact Screenrights to organise a separate licence.

APRA, AMCOS and PPCA

UOW pays the Australasian Performing Right Association, Australian Mechanical Copyright Owners Society and the Phonographic Performance Company of Australia for licences for rights to copy, perform or broadcast certain music. If your use isn't for educational purposes, you'll need to contact APRA/AMCOS or PPCA to organise a separate licence.

VISCOPY

Some copying of artworks (where they're contained within books and journals) is covered by the university’s CA licence. If your use isn't covered by this licence, or isn't for educational purposes, you'll need to contact Viscopy to organise a separate licence.

Viscopy licences are administered by CA.

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