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Subject Readings: guide for staff

Copyright guidance for uploading and linking

Generally only 10% or one chapter of a print book can be copied by you or the Library and uploaded to the reading list.

If items are already accessible to students, such as via the library collection, you should link to these rather than upload copies of them yourself. You should not copy and upload electronic journal articles or ebooks.

Using the Subject Readings tool allows the Library to support you in maintaining copyright compliance. Uploading copies of library material directly to your subject Moodle site does not offer this benefit.

By default, material on the internet is protected by copyright. The terms and conditions of some websites further restrict how you can use their material; you should always check these before copying material.

When you are linking to articles on repository websites such as ResearchGate, be aware that some articles may have been uploaded in breach of Publisher agreements; by linking to them you may risk authorising student access to an infringing copy. If you’re unsure if it’s an infringing article, contact for support.

Similarly, when embedding a video from an online source, you need to ensure that it is a non-infringing copy. The best way to do this is to only link to videos sourced from the copyright owner’s official YouTube channel. If the video is sourced from elsewhere, and you’re unsure if it’s an infringing video, contact for support.

Related links:

Harvard Business Review licensing restrictions

The license terms of Harvard Business Review prohibit linking to specific articles:

Academic licensees may not use this content in electronic reserves, electronic course packs, persistent linking from syllabi or by any other means of incorporating the content into course resources.

What should I do if I want students to read a specific article in Harvard Business Review?

  • Link to the whole journal, rather than to a specific article.
  • Add a public note with the details of the article you want students to read.

Screenshot of HBR journal in the reading list and public note indicating which article to read. The public notes contains the citation details of a specific article.