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Research data management activities include how data is collected, organised, stored, backed-up, preserved, shared, archived and disposed, both throughout the project and after completion.
Good research data management practices enable data generated in research projects to be preserved and accessed for both current and future use.
See UOW research data storage and research data management pages to learn more about options for storing and managing your research data at UOW.
Research data training is available to all UOW HDR students and researchers through Moodle. It is recommended that HDR and Honours students, as well as researchers new to UOW, complete this training so that they are up to date with research data management at UOW.
Funders typically require RDMPs to be in place before projects commence. Successful applicants for ARC grants are required to prepare a data management plan before the project starts.
The UOW Research Data Management Policy recommends that an RDMP accompany every research project.
Generally, the project leader is responsible for creating the plan and updating it to reflect any significant changes in the focus and findings of the research. An RDMP is a living document that reflects the current state of a research project.
ReDBox (Research Data Box) is a tool to help UOW researchers manage their research data.
Use your UOW login details to access ReDBox and create your Research Data Management Plan.
Once your RDMP is created, you can request for your data to be stored in one of the recommended storage options aligned with UOW's Research Data Management Policy.
Data management planning from the outset of a research project helps to formalise decisions relating to access, retention, storage and disposal of research data.
With ReDBox, you can record your project details in one place for your team to access and create an RDMP to use in ethics applications and for funder requirements, saving you time.
By using ReDBox to manage and request storage using the UOW recommended storage options, you are complying with the UOW Data Management Policy and Guidelines. ReDBox also provides one location for all researchers on a project to be able to access multiple data locations and links.
ReDBox reduces the red tape of research project administration, as it integrates with multiple UOW systems (i.e. RIS Grants, Service Now) to reduce data entry duplication and your RDMP can also be used as part of your Human Ethics application.
NOTE: if accessing ReDBox off-campus, you will need to be connected to UOW's remote network (VPN).
For further support, check out the ReDBox Getting Started Guide and FAQs or email redbox-support@uow.edu.au.
Video transcript: Introduction to ReDBox
Introducing ReDBox, UOW's Research Data Management tool. ReDBox can save researchers valuable time by creating a Research Data Management Plan that captures research project metadata. This might include who can access your research data, what data will be collected, where it will be stored, and for how long.
Research Data Management Plans assist researchers by satisfying major grant scheme funding requirements, triggering research data storage requests, and supporting ethics applications, all while ensuring compliance with UOW’s Research Data Management Policy. Visit ReDBox to create a Research Data Management Plan and begin streamlining your research project management. If you need help, please reach out to ReDBox support.
NOTE: if accessing ReDBox off-campus, you will need to be connected to UOW's remote network (VPN).
Video transcript: Log in to ReDBox
Hello, welcome to ReDBox at UOW. This user guide will demonstrate how to log in to the ReDBox dashboard. If accessing redbox off campus, you will need to be connected to UOW's Virtual Private Network, or VPN. If you need help connecting to the VPN, reach out to IMTS.
To access ReDBox, go to redbox.uow.edu.au
Click on 'Proceed to the ReDBox Dashboard' and log in using your UOW credentials.
This will bring you to your ReDBox dashboard.
If you need help, please reach out to ReDBox support.
New projects
If you have a new research project, you will need to create a new RDMP.
To do this:
Completed projects
ReDBox will allow you to store your data for projects that have been completed.
The Completed Project form is a modified version of the Research Data Management Plan (RDMP). This form is to be used for any projects that have been completed and require storage for the data.
The Completed Project form will integrate with the RIS Grants System to bring across project information where possible and will also integrate with the Records Management System, EDRMS, to determine classifications codes and retention periods.
Video transcript: Create a Research Data Management Plan (RDMP)
Hello, welcome to ReDBox at UOW. This user guide will demonstrate how to create a Research Data Management Plan in ReDBox.
From your ReDBox dashboard, let’s go ahead and create a new Research Data Management Plan. On this page, you will notice a navigation panel appears on the left. You can use this panel to quickly access any section of your Research Data Management Plan. Alternatively, at the bottom of each page, you can use the ‘previous’ and ‘next’ buttons to work your way through. Also, you can ‘Save as Draft’, ‘Save and Submit’, or ‘Close’ this plan at any time.
When you come to entering data into your plan, you will notice these help buttons next to each question. These are designed to offer additional information, should you need it. In addition, questions marked with an asterisk are mandatory in order to submit your research data management plan. When you get to the end of your plan, skip the Cloud Services and Storage section for the time being, and click ‘Save and Submit’.
This will bring you to the My Plans page which will show you a list of all your Research Data Management Plans submitted through ReDBox. Using the pencil icon, you can edit your plans at any time. At this stage, you can go back in to the Cloud Services and Storage section and submit a storage request for your research data. Check out our other video on requesting data storage through ReDBox, for more information.
Research Data Management Plans are living documents and should be maintained throughout your research project.
If you need help, please reach out to ReDBox support.
To ensure your storage complied with the UOW Research Data Policy and Guidelines, you can request storage through Redbox for one of UOW’s recommended storage options for research data. Requesting storage for a project can be done through the Cloud Services and Storage section of the RDMP.
If you require additional storage to what you originally requested, you are able to request more. This can be done either through the Cloud Services and Storage tab in the RDMP or by using the Cloud Services and Storage section on the dashboard and searching for the appropriate project.
Video transcript: How to request data storage for research data through ReDBox
Hello, welcome to ReDBox at UOW. This user guide will demonstrate how to request storage for your research data through ReDBox.
First, you will need to create and submit a Research Data Management Plan. You can check out our other video, on how to do that. Once that's done, you can access your existing Research Data Management Plans by going to ‘View and Update’. Click on the pencil icon next to the relevant plan to open it up and you can go straight to the ‘Cloud Services and Storage’ section to open a data storage request. To understand which storage option is best suited to your research data, click the help button and follow this link. This will take you to the relevant IMTS Knowledge base. Check out our other video to explore your research data storage options in more detail.
Back in ReDBox, select your storage option and submit your request. This will take you back to the Research Data Management Plan and you will see your storage request here. You can also make note of other cloud services and storage locations using this button. This allows you to manually record all your storage locations relevant to this research, all in the one spot. Save this information by clicking save and close. This will take you back to the Research Data Management Plan and, again, you will see all the relevant storage for this project captured here. To complete the process and initiate the provision of any requested storage, make sure you click save and submit.
If you need help, please reach out to ReDBox support.
Video transcript: Research data storage option
Hello, welcome to ReDBox at UOW. This user guide will explore your UOW supported research data storage options.
From the ReDBox dashboard, you can access information by clicking 'List of available Cloud Services and Storage options'. This will take you to the relevant IMTS knowledge base and allow you to explore your research data storage options in more detail. This quick guide might be a good place to start. These are the UOW supported research data storage options. By using these options your research data will be secure, backed up and in compliance with UOW's Research Data Management Policy and Guidelines. You will notice that other storage options, including OneDrive, Share Drive, Home Drive, and any other external storage device, like a USB, are not supported by UOW to store your research data.
Choose a storage option based on your data storage needs by considering if your data is sensitive, if it needs to be made available to collaborators, or if you need to access it from a mobile device, amongst other things.
If you need help, please reach out to ReDBox support.
If your research projects requires Human Ethics approval, once the RDMP has been submitted you can download and attach a PDF of the Ethics questions required for the application.
This can be done by selecting ‘View & Update RDMP’ under Research Data Management Plan (RDMP) on the ReDBox Dashboard, then select the appropriate RDMP and click on ‘Download PDF for Ethics Application’.
Video transcript: Downloand RDMP to support Ethics applications
Hello, welcome to ReDBox at UOW. This user guide will help you use Redbox to export your research data management plans to support your ethics applications.
From your ReDBox dashboard, go to 'View & Update' to access the My Plans page. Click on the record title to view the relevant Research Data Management Plan. Underneath the title you will see options to edit this plan, download a PDF of this plan or Download PDF for Ethics Application. Click this button to initiate your download. This will provide you with a PDF of the Research Data Management information required for your Ethics Application.
If you need help, please reach out to ReDBox support.
These resources are available for re-use and are licenced under Creative Commons CC BY-NC-SA.
Use these repositories to find research data.