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Subject Readings: guide for staff

Add, edit and tag items

Add items

Subject Readings can include resources like ebooks, book chapters, journal articles, websites, videos (e.g. YouTube) and exam papers.

We strongly recommend using electronic resources to support flexible learning and greater equity of access. Liaison Librarians can help you identify online materials to support student learning. Email:

The Subject Readings tool provides a variety of ways to add items to your list.

Search the Library collection

This will auto complete the citation information and save you time. Try this option first before manually adding citations to Subject Readings.

  1. Click 'ADD ITEMS +'
  2. Select 'Library SEARCH'
  3. Enter your keywords and search
  4. Click a citation then click 'ADD' (or drag and drop it onto your list)

Video: Add and edit items

NOTE: The journal, Harvard Business Review, prohibits linking to specific articles under their license terms. See guidance on HBR licensing.

Add citations manually

Can be used to add resources you can't find through Library SEARCH.

  1. Click 'ADD ITEMS +'
  2. Select 'Manually add citation'
  3. Choose the correct resource 'Type' from the drop-down menu
  4. Complete the fields
  5. Click 'ADD'

If you are uploading a file, please be aware of copyright.

Requesting resources

Request items not held by UOW Library

To order new resources, add the details of the item to your list in the same way you would add other items - e.g. search for the item in Library SEARCH (tick "Include records without full text access" to show items not held by the Library) or add the citation details manually. See how to add items.

When you submit your list, the Library will recognise items we don't hold. Complete as many fields as possible so we have the necessary details to source the correct item via our suppliers. We aim to purchase electronic resources to support flexible learning and greater equity of access.

NOTE: Not all titles are made available by publishers as ebooks. Some are only available in print, or for individual private purchase, with no provision for libraries to purchase.

If it's a book chapter or journal article, please add the Document Delivery tag.

Request a scanned copy from our print collection

We can scan and upload one chapter or 10% of a print book (if there isn't an ebook available). Search for the book via Library SEARCH. Edit the resource type from 'Book' to 'Book Chapter' and complete the fields for chapter title, author, number and page range. Please add the Digitisation tag. We can also scan articles from print journals.

Use Cite It! to collect resources while browsing the web

The Cite It! browser extension allows you to quickly add resources to your list like YouTube videos and websites.

Store potential readings in 'My Collection'

Use 'My Collection' to build your collection of resources throughout the year, then drag and drop them on to your reading list.

Edit items

  • Click the ellipsis [...] at the top right of an item, section or list. This will reveal additional options at that level such as 'Edit item', 'Copy item' or 'Delete item'.

Screenshot showing the options presented when you click the ellipsis to the right of an item

  • Edit the resource 'Type' if needed. For example, if you only want students to read a specific chapter of a book, edit the type to 'Book Chapter' and complete the fields for chapter title, author, number and page range.
  • Add a public note to tell students additional instructions, such as what chapter to read or what aspects to focus on. Click the title to open an item record and add a note. (You can also add a private note visible to you and collaborating staff.)

The public note appears under the citation e.g. Please read Chapter 6 of 'Public health nutrition' before your week 8 tutorial.

Video: Add and edit items (demonstrates how to change a 'book' to a 'book chapter' and add public notes)

Common ways to organise your list

Do you want to:

How to move items

  • Use drag and drop, the up and down arrows or click the ellipsis [...] and select 'Move citation' to choose where you want it to go.

Screenshot showing you can drag a citation by clicking the right edge of the item

  • Or to move items in bulk, select 'Add to clipboard' from the ellipsis menu. Multiple items on the clipboard can be moved or copied to another section at once.

Tag items

Tag items if needed to inform the Library and your students. Below are the tags you can apply. You can't create your own tags, but if there is additional information you want to tell your students you can add a Public Note.

Click ‘Add Tag’ below the item title to see the available tags. Click the tag you want to apply.

Example of a book chapter from a print book in the Library. The digitisation tag is being applied.

Tags visible to students and Library staff

Essential / Recommended
When you add a book to your list, you'll be prompted to tag it as Essential or Recommended. This information may be used in library work processes. Choose 'Not specified' if you don't want to apply a tag.
You can choose whether to add the Essential or Recommended tag to other items in your list.

Text book / Open book exam
Add these tags to inform your students and the Library about which book is the main text for the subject and if any books are required for open book examinations.

Tags visible to Library staff

Apply this tag when you do not have a copy of an article or book chapter to upload and require library staff to scan the print resource held by the Library (note: 10% or one chapter of a book can be digitised). REMINDER: specify which chapter of the book you want scanned.

Document Delivery
Apply this tag if you know the Library does not hold the chapter/article and we need to source it from another library.

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