Guides: Subject Readings: guide for staff: Set up your list

Set up your list

Add the Subject Readings activity to your new Moodle site

Request your new Moodle site for the upcoming session
In your new Moodle site, turn on editing mode and click '+ Add an activity or resource'
Select 'Subject Readings' from the grid of options
Type 'Subject Readings' in the Activity name field
Click 'Show more' to add an Activity description for your students, for example:
Click the Subject Readings link above to access the reading list for <subject code>. For more details on using Subject Readings see the guide for students.
Tick 'Display description on site page'
Click 'Save and return to site' at the bottom on the screen
Drag the 'Subject Readings' activity to position it under the Subject Outline. Turn off editing mode.
Click into 'Subject Readings'
(If you want to view the screen in it's own window, click the 'open in a new tab' icon or customise the Activity settings.)
From the welcome screen, choose one of the following options:

Option 1 - Request a migration of your list from the previous system if you plan to use any previous resources. A migrated list will include any scanned chapters or articles from the previous system, saving you and the Library time as they won't need to be requested or scanned again. Complete the migration request form and the Library will email you within 3 business days to let you know when your migrated list is linked to your Moodle site. Then you can check and edit your list in the new system. See how to work with a migrated list.

Option 2 - Create a new reading list. Choose this if you want to begin with an empty list. You'll be prompted to select a template: blank (one section) or weekly sections. From there you may choose to further customise the sections (add, edit, rename and move sections around). Then you can begin adding resources from Library SEARCH and the web.

Option 3 - Roll over. This option can be used in future sessions once you already have lists in the new system. This option copies a list you used for a previous Moodle site, so you can use it again in your next Moodle site. You can still edit the list after it has been copied. See how to roll over a list.

Please do not change the default title of your reading list. Titles must follow a standard formula so it's easier for teaching staff, Library staff and students to search for and identify lists.
The standard formula is: SUBJECT CODE, session and year e.g. (S122), subject name.
For example: COMM101 (S122) Principles of Responsible Business

Video: Add the Subject Readings tool to Moodle and set up your list

View transcript

How to add the subject readings tool to your Moodle site and set up your list

Go to your Moodle site. Turn on editing at the top left, click add an activity or resource and select subject readings from the grid. Type ‘Subject Readings’ in the Activity name field. You can also add a description. Click 'show more' to open the description field. An example of a description is provided in the guide: Click the Subject Readings link above to access the reading list for [subject code]. For more details on using Subject Readings see the guide for students.

Ensure ‘show description on site page’ is ticked. Click ‘save and return to site’ at the bottom of the screen. Drag the subject readings activity to where you would like it on your Moodle site. The activity is placed in the Subject Information block under the Subject Outline. Turn off editing mode at the top left.

Click the subject readings activity. You will be taken to a welcome screen. Click the icon at the top right if you want to view this window in a new tab. From this screen you can choose to either:

Request a migration of previous resources by completing the request form. Click the link “request a migration” to access the form. The Library will email you when the migrated list is available from your Moodle site.

Or, you can start fresh and create a new list. Click ‘Create it’. A pop-up window appears. Do not alter the name of the list and click Create. On the next screen you can choose to start a blank list and create your own sections or choose from one of the weekly templates.

Another option is to roll over a list. This option will be available to you in future sessions once you already have a list in the new system. Roll over allows you to make a copy of a list you have already created to use in your next Moodle site.

Set up sections by week or topic

If you choose, you can set up sections by week, topic or module. You can always add, edit, rename and move sections.

To add a section:

Click 'NEW SECTION'
Add a Title for the section (adding a description and visibility dates is optional)
Click 'CREATE'

To collapse or expand all sections, click this icon:

Reorder sections by drag and drop from the blue panel, or use the up and down arrows (sections must be collapsed to reorder them):

To edit, rename or delete a section, click the ellipsis [...] to its right.

Working with a migrated list

You may have chosen to request a migration of previous resources when you added the subject readings tool.

After you request a migration of previous resources, the Library will email you within 3 business days to tell you when the migrated list is available from your Moodle site.

Click the Subject Readings activity on your Moodle site to review and update your list. For example:

Delete items that are no longer required - A migrated list contains readings from the previous system, Equella. Your list may contain items from previous instances of the subject that were taught across various locations (e.g. Australia and overseas campuses). So you may see extra items in your list, which you can delete if needed.
Arrange into weekly or other relevant sections if desired - Items are grouped into sections by resource type, but you can customise the layout. If your previous list was in weeks, migrated items will have a note indicating the week they were in. This can help you organise them back into weeks if needed.
Add new items.

Video: Review, update and customise your migrated list

View transcript (with timestamps)

Working with a migrated list / customising the layout
If you requested a migration of readings from the previous system (via the request form on the welcome screen), the library will email you when the migrated list is available from your Moodle site. Once they have, click the subject readings activity on your Moodle site which should take you to your migrated list.

What is a migrated list (0:29)
A migrated list includes citations that were in the previous subject readings system the last time the subject was run. Items are grouped into sections by resource type such as books, chapters and articles and multimedia. Below the title of some citations, there may be a note indicating what week it was in or a tag indicating if it was essential or recommended.

To delete multiple citations you no longer want (1:10)

Click the edit multiple items button in the top left
Click the check box to the left of the titles you want to delete
Click delete items in the right hand panel
A confirmation window appears, click ok

You can also delete a citation by clicking the ellipsis […] to the right of it and selecting delete item.

To add a new section (1:45)

Click new section and name it, week 1 for example
Click create
The new section is created at the bottom of the list, but you can drag it up by clicking and dragging from the blue panel to the left of the section.

To move a section (2:05)

Click the icon in the top left to collapse the sections.
Drag a section up by clicking and dragging from the blue panel to the right of the section.
Click the icon again to expand the sections.

To move a citation (2:33)
You can see which citations were in week one last year if they have a week one note below the title. You can drag and drop citations into the desired section by clicking and dragging from the blue panel to the right of the citation. If it’s too far to drag and drop, you can zoom out which makes it easier to see the full screen and drag an item into a section. Or click the ellipsis to the right of a citation. Select move citation then choose the section you want to move it to and click ok.

To rename a section (3:31)
Rename an existing section by clicking the ellipsis to its right and selecting edit section. You can change the title from ‘books’ to ‘week two’, for example, and click save.

To remove notes (4:00)
Once you’re happy with where things are, you can always remove any notes by clicking the title of an item which opens the detailed record. To the right of the public notes field, click edit public note. Remove the note and click save at the bottom right.

To remove or change any tags applied to an item (4:27)
Click the pencil icon below an item title. Click the ‘x’ beside the tag you want to remove. Click save.

Move multiple items at once using the clipboard function (4:45)
Click the ellipsis to the right of a citation and select ‘add to clipboard’. You can add multiple items to the clipboard. To see what’s on your clipboard, click the clipboard icon in the top right of the screen. If you hover over a section, you will see the option to move or copy all items from the clipboard to that section.

To delete a section (5:30)
Click the ellipsis to its right and select delete section. This will delete the section as well as any items in it.

Check your list is associated with your Moodle site

Your list should automatically associate with your Moodle site. The title of your Moodle site should display under the title of the reading list. Check that the session and year match that of your current Moodle site. It's important the list is associated with the correct Moodle site, so students in that site access the correct list.

How to associate your list with a Moodle site:

In Subject Readings, click the ellipsis [...] to the right of the reading list title
Select 'Manage site association'
Select your site from the drop down list
Click 'ASSOCIATE & CLOSE'