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UOW Scholars & Elements

Manage and add Research outputs

Claim your publications

Claim your publications to ensure your Elements and UOW Scholars profiles are a complete representation of your research outputs. When Elements finds a potential publication for you, it will be placed in the Pending list on Elements, and you will need to approve the publications as yours. 

If you have unclaimed publications, a Claim your research outputs action will appear in My Actions. From here you can claim or reject individual publications using the claim or reject buttons. 

You will see the number of publications in each list displayed in the menu bar. Once you have zero pending research outputs, the task will be removed from My Actions. 

Note: If you need to review the document before making a claim or reject decision, you can view more information by clicking on the name of the publication. Once satisfied, you can return to My research outputs page and proceed to make your claim or reject decision. 

Manually add publications

If Elements does not find publications automatically you can add them manually.  

This includes non-traditional research outputs (NTROs), which include original creative works, recordings and research reports for an external body.

Publications can be added using the +add new button found under publications on the home page or at the top of the My research outputs page. Then follow these steps to add the publication: 

  1. Select the appropriate publication type in the pop-up window 
  2. Enter the title of the work in the Let's get started screen to determine if this publication already exists in Elements, otherwise press skip 
  3. Add the details of the research output, which are specific to the type of publication you selected in step 1. The textboxes labelled with a red asterisk are mandatory fields
  4. Once the information is complete, click the save button. 

Manually add non-traditional research outputs (NTROs)

If Elements does not automatically find NTROs, including original creative works, recordings and research reports for an external body, you can add them manually.

You will also need to enter a research statement for your NTRO into Elements. Please see the UOW staff Intranet for information on creating a research statement.

NTROs can be manually added in the same way as other publications, and the following short videos provide some extra context on:

Edit a publication record

When a research output is imported from an online database (e.g. Scopus or Web of Science), limited information can be directly edited, however an error in the publication data can be resolved by creating a manual record following these steps: 

  1. Click on the title of the publication that needs to be updated 
  2. Click the Add manual record button 
  3. Most of the fields will be automatically filled. Make the required changes to the publication data and save. 

The manually added publication record will be automatically selected as your preferred record for this publication and will be the version that is visible in UOW Scholars. 

If the publication was originally added manually, and is incomplete or inaccurate, it can be edited wherever you see a pencil icon.  

If other fields or information needs to be updated, or you need assistance, please email the Library team.  

Import research outputs

There may be times when you need to import publications into Elements, you can do this with a BibTeX (.bib) file from your ORCiD profile, Google Scholar or EndNote.

To import a file:

  1. Save BibTeX file from Google Scholar, ORCiD or EndNote
  2. Login to Elements and navigate to My Profile > Tools > Import Research Outputs via the hamburger menu
  3. Browse and select, or drag and drop, the saved BibTeX (.bib) file
  4. Upload.

Elements will compare these with your current research outputs and generate a list showing any matches.

Choose one of the following for each:

  • Import as new - create a new record based on this data, separate to the existing record.
  • Supplement existing - add a manual source to the existing research output record and make this the preferred source.
  • Do not import - skip this record in the import file.

When completed, click Import.