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University of Wollongong Australia


Frequently Asked Questions

My search settings are correct, with all possible name and address variants, but there are still a few of my publications that are not appearing in Elements.

You may need to add your ORCiD or other name based identifiers to Elements. Once you modify your search settings, re-check your pending publication list and claim the publication if it has appeared. If your identifiers are correct and the publication still does not show, you will need to manually add the publication to your profile: On your homepage, click on the ‘+add’ button in the publication box, then select the publication type. Search for the publication using the DOI or the exact title. Once you click search, the publication should appear, and allow you to ‘claim’.

Can I include in press/early view/online first publications in Elements? 

Yes, you can include records with a range of publication statuses such as Submitted, Accepted, Published and Published online.

How long does it take for publications to appear on my UOW Scholars profile after I have added or claimed them? 

Currently, you will see four publication types (journal articles, conference papers, book and chapters) coming through to UOW Scholars profiles. A weekly update will ensure your public-facing profile is current for these publication types. The platform that supports UOW Scholars will be replaced. Once this occurs you will see all of your publication types in your public-facing UOW profile.

How do I hide a publication so it isn't visible in my public profile?

Your books, book chapters, conferences and journal articles publication data are pushed to your public profile (UOW Scholars) from Elements; however, you can chose which publications you want to show by using the hide function.  From your home page in Elements, click on the publication tile. You will see your claimed publications displayed as a list. In the top right-hand corner of each publication there is a globe icon. Select this icon to manage privacy settings. Under relationship privacy, select private and this will prevent your publication from being listed in UOW Scholars. You can reverse this at any time. Contact the Library if you need assistance or if these publications are appearing in UOW Scholars. 

I have duplicate publications in my Elements.

Elements may identify more than one record for the same item. You can merge or join records to eliminate duplicates. Only do this if you are confident that the records are the same and not, for example, an article and book chapter with the same title. Go to Menu > My Work > Publications. On the publications you want to join, click on the 3 dots and choose ‘Add to workspace’ on each item. When you have selected the items you’d like to join, go to the menu and choose ‘Workspace’. Check the box against the items in your workspace you would like to merge, then click ‘Join’. If you are uncertain about whether records should be merged, please contact

Where does Elements harvest from?

Elements automatically harvests publications and other research output information from the following online bibliographic databases:

ArXiv, CiNii EN, CiNii JP, Crossref (requires match), DBLP, Dimensions, Europe PubMed Central,, MLA, ORCID (requires match), PubMed, RePEc, Scopus, SSRN, Web of Science. 

These bibliographic databases sources are harvested simultaneously and can be seen in Elements for each publication.
If you have created a manual entry for one of your publications, this will show up first, otherwise Scopus is set to show first in the list of sources for your publication.  

Why do I need to add my FoR code to Elements?

By self-nominating your 2020 Field of Research (FoR) codes in your Elements profile, it will help your Discipline Leaders as they work towards our next ERA submission. In addition, the Research Services Office can use the data to inform internal reporting, analysis of university research and strategic decisions. For more information on 2020 FoR codes go to this ABS site. If you want more information on how the Research Services Office uses FoR codes for reporting, you can email the team.

I can see duplicates of a research output in my publication list. One is a preprint and the other is a published version. Should they be merged?

If the preprint and published versions have different identifiers and are published by different platforms you would not necessarily merge these records as they are different. However, you can hide one of the titles if you only want one displaying on your Elements profile. It may be important for you to show both records as one might be an OA version and the other may have more 'kudos' due to the publisher. Elements can support you to display your publications in any of these ways. 

Is Elements being used for ERA?

Elements is the source of truth for all publication data and any reporting using publication data at UOW. The Research Services Office will use Elements data to feed into the ERA assessment process and this will continually update as UOW researchers set up their Elements profile and claim publications. 

I have linked my ORCiD in Elements. Why is my publication in ORCiD still not appearing in Elements?

The connectivity with ORCiD is not a direct transfer of publication data from ORCiD to Elements. You will also need to link other identifiers such as  Scopus and publons WoS.  The ORCiD connection can:

  • Provide Elements with complementary information for publications that have come via another data source. This may mean a manual record will need to be created in Elements, even if the data exists in ORCiD.
  • If configured as “read and write”, your publications can be transferred from Elements to your ORCID profile. See this section of the Elements Guide to set up your ORCiD to allow your publications in ORCiD to appear in Elements. 

Please contact the library on for further assistance or follow up if required.

Further help

For further support with Elements you can contact the Library: